HOTEL MEETING SPACE PROVIDED FROM AMCP INVENTORY 

Acceptance of Contract & General Rules: The Meeting Space Contract must be completed in its entirety and accompanied by 100% of the payment for the total rental fee before it will be processed or space assigned. If said Contract is accepted by AMCP, it shall become binding upon both AMCP and the Lessee (hereafter referred to as “Participant”) with respect to space assigned, and the use thereof, and all other matters included in the Contract and the Rules and Regulations. Any point not specifically covered in these regulations is subject to the decision of AMCP, whose decision shall be final. Payment must be made by credit card. All rights and privileges granted Participant hereunder are subject to and subordinated to a master lease between the Academy of Managed Care Pharmacy and the Gaylord National Harbor and the policies, rules, and regulations of said hotel facility. This agreement provides a personal right to Participant and creates no interest or estate in the Gaylord National Harbor or its equipment or facilities. Participant will comply with all applicable federal, state, and municipal statutes, ordinances, regulations, rules, and requirements including without limitation laws applicable to patents, copyrights and trademarks, and all rules and regulations of the Gaylord National Harbor. Participants will not mar, deface, or otherwise damage any area or equipment of the Gaylord National Harbor. Participant assumes all responsibility of its personnel, employees, contractors, servants, agents, and for all persons admitted to the area. Participants will not discriminate against any person on account of race, creed, color, sex, religion, national origin, or physical or mental disability.

Rules & Regulations: Electrical, audio visual, furniture, catering, room turn fees and additional items are your responsibility.  You are required to use AMCP’s provider, Fremman AV, for all audio visual needs.  Exhibit displays are not permitted in any meeting rooms.  Participants are not permitted to present any CME/CE educational symposia, sessions or activities in the meeting space. 

Participant Loss: AMCP shall not be liable for the loss or disappearance, by theft or otherwise, of any object from Participant’s meeting space; except for such loss or disappearance as is due to intentional and tortious theft committed by the employees of AMCP. AMCP and the Gaylord National Harbor may provide certain security services including, the providing of advice on security measures to be taken, as a convenience to Participant; however, neither the providing of or failure to provide such services, nor the failure of security guards to prevent the theft or loss of property, shall be grounds for holding either AMCP or the Gaylory National Harbor liable for any related loss, damage, or claim. Responsibility for the security of a Participant’s space, product and property rests solely with the Participant. 

 Indemnification: Each Participant, agrees to protect, indemnify and hold harmless the following parties (including but not limited to): AMCP, the Gaylord National Harbor, Freeman, and their officers, directors, agents, contractors and employees from any and all claims, liability, damages or expenses asserted against them or incurred by them as a result of, or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of or in any way connected with the negligence, wrongful acts of or breach of contract by the Participant or its agents, servants or employees. Each party involved agrees to be responsible for any claims arising out of its own negligence or that of its employees, agents or contractors.

Cancellations:  Cancellation of AMCP contracted meeting space must be submitted via email to Ms. Julian Greer at jgreer@amcp.org.  All sales of AMCP contracted meeting room space are final and no refunds of any kind will be given, regardless of the date of cancellation.

 

For a room within AMCP contracted space (limited availability, primary location close to AMCP scheduled events), below are the following designated dates and times during which a company may reserve an internal company meeting room only. Please check all days that you are requesting meeting room.   Price is per event, per day.


Internal Company Meeting Dates & Times Cost Select Quantity

Tuesday, October 29: 7:00 am - 5:30 pm

$1,500.00

Wednesday, October 30: 7:00 am - 5:30 pm

$2,500.00

Thursday, October 31: 7:00 am - 5:30 pm 

$2,500.00

Friday, November 1: Before 11:15 am

$1,000.00


For a room within AMCP contracted space (limited availability, primary location close to AMCP scheduled event), below are the following designated dates and times during which a company may reserve a room for meal functions, receptions, and advisory boards. Please check all days that you are requesting meeting room.   Price is per event, per day. 


Meal Functions, Receptions, Advisory Boards Dates & Times Cost Select Quantity

Tuesday, October 29: All day available

$1,500.00

Wednesday, October 30: After 6:30 pm 

$2,500.00

Thursday, October 31: After 5:30 pm 

$2,500.00

 Friday, November 1: Before 11:15 am

$1,000.00


This meeting space may be located further from AMCP scheduled events and is based on the availability of the Gaylord.


Meeting Space Outside of AMCP Space Cost Select

Corporate Member

$750.00

Closed

Non-Corporate Member

$1,000.00

Closed

AMCP’s approval of a meeting/event neither constitutes endorsement of that meeting/event nor warrants the effectiveness or quality of that meeting/event. AMCP reserves the right to refuse a meeting/event from any source or to reject any proposed meeting/event that directly competes with AMCP or is not in keeping with AMCP standards. *
 By checking the box, you agree to comply with all of the Participant Rules and Regulations outlined above.

Please note that once approved, you will receive information on how to order catering and any audio visual.  All charges are the responsibility of the individual company and not AMCP.